Proposals Administration Assistant
Green Gulf Careers
Riyadh, Saudi Arabia
Posted 1 day ago
Ref: RP506-196
Job description / Role
This is a superb opportunity for an organised, articulate and high performing administration professional to join one of the world's leading Professional Services firm based in Riyadh.
The Business Development team has been set up to support the leadership team in the development of commercial and technical proposal materials, in response to prospective client's requests. The team will work in parallel with our consulting staff as well as with the administrative team to deliver the tailored proposal in a timely manner as required by the prospective client.
The Proposal (RfP) Assistant will follow all client requests throughout their proposal cycle – from directing an incoming client request to the relevant leadership team members through to timely delivery of the firm's best response to the client.
Requirements
Job Responsibilities
Ensure on-time delivery of all proposals entrusted to the team:
Identify leadership team to evaluate the RfP (Request for Proposal)
Upon ‘go-ahead’ to engage on bid, organize tasks as mini-project within deadline of RfP
Engage with company teams to procure supporting documentation for the bid in timely fashion
Ensure the RfP response is complete as per requirements and accurate as per company standards
In general as part of the role:
Maintain and develop working relationships with Business Development Coordinators and Executive Admin team to optimize information flow and scheduling process
Organize an online library for all documents created for proposals that are processed
Communicate effectively with the stakeholders for each proposal assigned
Prepare other standard documents upon request
Actively support other team members in their daily tasks
Basic Job Requirements Education/Experience:
At least 2 years administrative support experience preferably in a professional services firm
Knowledge of and experience in the Middle East
Experience with delivering within proposal/tendering processes in general is desirable
Organizational skills: ability to handle competing priorities and to work effectively in a challenging, fast-paced environment
Self-driven, works well in teams, ability to work with tight deadlines
Technical Skills:
Proficient in English and Arabic written and verbal skills
Highly proficient computer skills: Word, Excel, PowerPoint, Outlook
About the Company
With a genuine understanding of what our Clients and Candidates need to succeed, Green Gulf Careers believe that honest and open relationships at every level are paramount to both our success and yours. We have a hugely diverse talent pool and we take the utmost care in matching them to our equally diverse Client base in order to achieve success at every level.
Whilst partnering with organisations across the Gulf, whether it be a SME or a leading Multinational, our team has extensive industry experience and a strong understanding of both the economic trends and cultural business diversities in this region.
When engaging with us, you will deal with a dedicated Consultant who has a strong knowledge of your industry and sector and who will take time to get to know you and your Individual or Company needs. We pride ourselves on our discreet, transparent and service focused approach and to that end, we will form a relationship based on a mutual respect which really assists us understand your requirements. Our experience in industry adds particular value to the recruitment process and whilst we recruit at all levels and disciplines, we offer the same exceptional service levels should you be recruiting a junior member of staff or at Company Director level.
